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The Chairperson leads the activities of the Association and the Board of Directors and is responsible for its development. The task of the chairperson is to ensure the appropriateness of the operations, as well as compliance with the Associations Act, the rules and the documents that guide the operations. The chairperson directs and supervises decision-making, prepares documents that guide the operations of the association, such as the action plan and budget together with the rest of the board.
In the Association, it is the President’s own duty to convene meetings and chair the meetings. The chairperson acts as a co-signer of the association together with the vice-chairman and treasurer. The duties also include stakeholder work, as well as representing the association on various occasions.
The Chairperson is responsible for the division of duties of the Board of Directors and supports the work of the staff members. The chairperson encourages and encourages participation, and serves as an example to the rest of the board.
The Vice Chairperson is part of the executive leadership together with the Chairperson. The Vice Chairperson acts as the Chairperson’s right hand, supporting them in their duties and stepping in for the Chairperson when necessary. The Vice Chairperson also represents the association at various events and occasions.
The Vice Chairperson acts as a link between the executive leadership and the rest of the board, overseeing the board members’ activities and serving as a source of information and support for them.
The Vice Chairperson is responsible for organising the board’s evening meetings and updating the orientation materials for the following term.
The main task of the treasurer is to be responsible for the financial management of the association and the proper use of the funds. The treasurer’s duties include preparing a budget, financial reports, monitoring finances, managing invoices and payments, and developing a financial strategy.
The duties of the secretary of the association include preparing agendas for board meetings, serving them, and drawing up minutes at meetings. The Secretary shall also ensure the required archiving of documents. In addition, the secretary is responsible for maintaining the cleanliness of the KuoTra cabinet. The secretary’s job is given as part of some other job, being, so to speak, a “half-domain of responsibility”, as it employs relatively little.
The Advocacy Officer represents and looks after students’ interests. Their responsibilities include actively following discussions about student benefits and issues that affect students. The Advocacy Officer meets with the school’s management and staff at least twice a year. These meetings cover topics such as student well-being, the school’s strategies, and current issues. The Advocacy Officer is also responsible for feedback surveys, which are carried out four times a year. The responses are collected and shared with the rest of the board and, depending on the topic, with the school’s management. The Advocacy Officer works with other student organisations and the student union on matters related to student advocacy.
Together with the rest of the board, the Advocacy Officer organises KuoTra’s Wellness Weeks in both spring and autumn. The Advocacy Officer also acts as the project manager for the student council election campaign held in the autumn.
The Harassment Contact Persons support students in different situations involving harassment. They complete the required training to help them handle these situations appropriately. They are bound by confidentiality and handle reported cases according to the wishes of the people involved. There are two Harassment Contact Persons, and this role is combined with another board responsibility. Traditionally, one of the Harassment Contact Persons has also been the Advocacy Officer.
The Member Recruiting Coordinator is responsible for recruiting new members and supports the board in organising membership recruitment.The Member Recruiting Coordinator creates a membership recruitment plan together with the Membership Services Coordinator.Their responsibilities also include planning and organising recruitment stands for KuoTra and Students of Business and Technology.Another important part of the role is helping members with any questions or issues related to their membership.
The Member Service Coordinator supports the Member Recruiting Coordinator and helps organise membership recruitment.The Membership Services Coordinator is mainly responsible for the association’s stands, sports trial sessions, and alumni activities.The role also involves working closely with the rest of the board, especially the Corporate Relations Coordinator and the Event Coordinators.
The Marketing Manager is responsible for the association’s communications, including event marketing and other external communications. The main tasks include designing marketing materials and overall patches, as well as planning marketing schedules.
The Marketing Manager works closely with other board members, especially the Event Coordinators, Member Recruiting Coordinator, and Membership Services Coordinator. The Marketing Manager and the Advocacy Communications Coordinator work closely together and cover for each other when needed.
The Advocacy Communications Coordinator works together with the Marketing Manager as part of the communications team. Their responsibilities include planning communications together with the Marketing Manager and other board members.Advocacy communications focuses on sharing information about student interests, communicating messages from partner organisations, and promoting important social and political issues, such as parliamentary elections. The Advocacy Communications Coordinator is also responsible for sending monthly newsletters and keeping the website up to date.
The Event Coordinator plans and organises the association’s events. The Event Coordinators are mainly responsible for organising events, but the whole board works together to make them happen. They work most closely with the Marketing Manager and the Advocacy Communications Coordinator on event sales and marketing. They also work with event coordinators from other local associations and the student union.
The Company Cooperation Coordinator is responsible for cooperation between the association and external companies, as well as building and maintaining relationships with them.
The coordinator looks for potential partners and sponsors, negotiates cooperation agreements, and develops existing company relationships. They also represent the association in company meetings and negotiations.
The Company Cooperation Coordinator works closely with other board members, especially the Event Coordinators, Marketing Manager, and Membership Services Coordinator.
They make sure that cooperation agreements are followed and that both parties fulfil their commitments. The coordinator also helps organise company visits and events for association members.
The Head Tutor is responsible for selecting tutors together with the study counsellor for the degree programme. One of the Head Tutor’s main tasks is to keep tutors informed about important and current matters, such as tutor training organised by the student union, KuoTra events, and other activities related to tutoring. The Head Tutor also helps plan and organise events such as the freshman sitsit (a student event) and the overall ceremony.
One of the most important parts of the role is being available to tutors and helping them when needed. This is especially important during orientation weeks. Orientation weeks are the busiest time for the Head Tutor. After that, the role focuses on tasks such as organising degree programme presentations at the request of the study counsellor.